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Figure 6-9. Managing document copies You can also access the Manage Copies window by checking a document when viewing the library and selecting the Manage Copies command from the Copies group on the Library Tools Documents ribbon. The Manage Copies window allows you to create a new copy of the document using the New Copy link on the toolbar. You can update document copies with the current version of the source document by clicking the Update Copies link on the toolbar and selecting which copies to push the updated source document to. To edit the copy information, click the Edit icon on the Manage Copies window for the desired document. The Edit Copy window will be displayed and allow you to change library, file name, and update prompt settings. This window also allows you to remove the association between the source document and the copy by clicking the Remove Link button. Doing so will cause SharePoint to no longer see the documents as copies of each other; instead, the files will become completely separate entities in their respective libraries.

Note Clearing out the default JavaScript onclick event handler for the page will disable some of the

The following snippet shows how you can add a workflow association to an SPList by creating a new SPWorkflowAssociation and adding it to the SPWorkflowAssociationCollection of the SPList: SPWorkflowTemplate template = web.WorkflowTemplates[new GUID("workflowGUID")]; SPList historyList = web.Lists["HistoryList"]; SPList taskList = web.Lists["TaskList"]; SPWorkflowAssociation association = SPWorkflowAssociation.CreateListAssociation( template, template.Name, taskList, historyList); // Set the start option for the association association.AllowManual = true; association.AutoStartChange = false; association.AutoStartCreate = true; // Add the association to the list of WorkflowAssociation in the SPList myList.WorkflowAssociations.Add(assocation);

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The SPWorkflowManager class is used to control workflow templates and instances. It exposes several members that administer workflow instances across a site collection. You can start or cancel workflows and perform further administrative operations on workflows. To start a workflow, use the StartWorkflow method it creates a new workflow instance and starts it. It requires an SPWorkflowAssociation object, a string with event parameters, and either an SPListItem or an Object representing the object on which the workflow should run. Since workflows can be attached to sites, the overloaded method that takes an Object as a parameter has been added to be able to attach workflows to sites as well as to list items. // Create SPSite and SPWeb objects SPSite site = new SPSite("http://server/site"); SPWeb web = site.RootWeb; // Get SPList and SPListItem SPList list = web.Lists[0]; SPListItem listItem = list.Items[0]; // Get the workflow association SPWorkflowAssociation association = list.WorkflowAssociations[0]; // Get the SPWorkflowManager from the site SPWorkflowManager manager = site.WorkflowManager; // Start the workflow on the ListItem manager.StartWorkflow(listItem, association, association.AssociationData); You can also use the SPWorkflowManager to access several workflow objects for an SPListItem, such as GetWorkflowTasks, GetItemActiveWorkflows, or GetItemWorkflows.

The ability to design your own structure to provide users with information about your documents is often a key to the efficient use of your document library. SharePoint provides you with the ability to add library metadata, called columns, of various data types, including formatting rules, value limits, and data validation; this library metadata is applied to the information that can be stored in these columns. Adding and managing columns in a library is done exactly as it is for lists. The data types, optional settings, and management process are identical. Refer to Managing Columns in 4 for more details on the available column types and how to add or edit columns. Adding columns to document libraries and maintaining the information makes it easier for users to locate documents relevant to their needs.

As mentioned earlier, workflows in SharePoint use tasks for user interaction. Task lists in SharePoint contain all the tasks that need to be completed by users. Those tasks are well integrated into SharePoint. You can use Web Parts to display all the open tasks to the current user or filter the task list to only display all tasks for the current user. SPWorkflowTask is a special type of SPListItem that is used in task lists, since it is derived from SPListItem. In addition to the members that are inherited from SPListItem, SPWorkflowTask has a property WorkflowId for the GUID of the workflow instance to which the task is assigned. You can use the following snippet to obtain the workflow instance from a task: GUID workflowId = task.WorkflowId; SPWorkflow workflow = new SPWorkflow(web, workflowId);

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